Turn More Leads Into Paid Jobs
Automate your sales process so you respond faster, follow-up consistently, and never lose another opportunity.
Opportunities Are Slipping Through The Cracks
Most business owners struggle to keep up with critical business admin causing them to miss out on opportunities and revenue every day.
Leads are not followed up quickly enough and never become new customers.
Estimates are sent but never accepted.
Invoices are paid late after days or weeks of chasing.
Admin piles up because you've no time for it.
Customers lose momentum and go elsewhere.
GraftHub Automates Your Entire Sales Process
An end-to-end system, customised for your business, to automate and manage your entire sales process, from new enquiry to paid invoice.
One clear place to automatically track enquiries and customers.
Automated follow ups to keep things moving.
A smoother path from enquiry to payment.
Less admin for you while also presenting a more professional service.
How It Works
GraftHub automates every step of the sales process for frictionless communication with customers and systematic internal organisation.
We review how you handle enquiries right now.
We identify where things slow down or break.
We put simple, user-friendly systems in place.
You spend less time chasing and doing admin, and more time doing work.
You have full oversight and reporting of you entire sales system.
Who It's For
GraftHub works best for companies that:
Run a service-based business.
Rely on enquiries, quotes, or follow-ups to win new business.
Want fewer manual tasks and less admin.
Want to grow but also want things to run smoothly, even when you're busy, without needing more staff.
Interested In Automating Your Sales Process?
Choose a time that works for you to discuss how your business can automate your sales process and drive more growth.
One System. One Login.
Total Visibility Of Your Leads, Sales & Cashflow.
No more having leads scattered across different systems on your phone and computer.
What GraftHub Does
Turns More Estimates Into Jobs
Never lose another job because you forgot to follow-up. GraftHub automatically chases customers to accept estimates so you don't have to.
• Automatic follow-ups on every estimate you send.
• Email, SMS, WhatsApp or phone follow-ups until they accept or decline.
• One-click acceptance for estimates.
Helps You Get Paid Faster
Stop chasing invoices manually. Get paid on time with automatic payment reminders.
• Automatic invoice reminders until payment is received.
• Online payment options directly in estimate and invoice.
• Accept credit and debit card payments online.
• No more awkward phone calls chasing payments.
All Your Sales Information In One Place
No more having information scattered across different systems.
• Leads, estimates, jobs, invoices & payments all in one dashboard.
• Simple pipeline: New lead > estimate > job > paid.
• Designed for small and growing businesses without a tech team.
'Done-For-You' Setup
Unlike other systems, GraftHub has no steep learning curve to set it up. We build it for you.
• A system built specifically for your business and your processes.
• Pre-built automations that we tailor to your business needs.
• Professional templates, emails, estimates and invoices all ready to go.
Present A Professional Company Image
Operate with the professionalism of a larger company with polished processes and structured customer communications to win trust.
• Branded estimates and invoices.
• Professional follow-up messages.
• Faster responses + higher trust = more wins.
Works 24/7 On Autopilot
Whether you're on site or on the tools, GraftHub is taking care of leads and chasing payments.
• Instant email, SMS, phone response to new leads.
• Automated follow-ups, no matter how busy you are.
• Faster lead response means winning more clients.
How It Helps Your Business Grow
Estimates + Proposals
Send estimates and proposal directly from GraftHub with automated reminders to prompt the customer to accept the proposal.
Fast Lead Response
Respond to new leads immediately. Every new lead triggers an immediate, intelligent response for instant customer engagement.
Invoicing
Create quick, easy and professional invoices, sent directly to the customer with online payment links to accept online payments.
Appointment Bookings
Integrated calendars to enable prospective customers to book sales appointments directly, at a time of their convenience.
Management Reports
Get full and real-time oversight of your sales teams activities, leads, and your full sales pipeline from a single reporting dashboard.
Pipeline Follow-ups
Automated customer and staff prompts and reminders to manage every step of the sales pipeline. Never lose another lead.
Who Are We
We are problem solvers who believe technology should make business simpler, smarter, and more human. We partner with small-and-medium-sized companies to build custom automation solutions that remove friction, reduce manual work, and open new opportunities for growth.
Whether it’s an end-to-end sales management system, AI voice agent handling customer calls, a chatbot converting leads, or an automated system re-engaging old ones, we create technology that drives real outcomes — not just innovation for its own sake.
Based in Dundee, Scotland, we are a small team of consultants and developers who work with our clients to create solutions that works for them.